Data Destruction Policy

Data Destruction Policy for DV Global

Last updated: [дата]

1. Introduction

DV Global is committed to ensuring the secure and compliant destruction of data in accordance with applicable laws, including the General Data Protection Regulation (GDPR), and industry best practices.

This policy defines the procedures and standards applied to the destruction of data and data-bearing assets as part of:

  • Managed hosting services
  • IT infrastructure management
  • Data center decommissioning

2. Scope

This policy applies to:

  • All data processed by DV Global
  • All storage media, including:
    • Hard disk drives (HDD)
    • Solid-state drives (SSD)
    • Backup tapes
    • Servers and network equipment
  • All employees, contractors, and authorized partners

3. Objectives

The objectives of this policy are to:

  • Prevent unauthorized access to sensitive data
  • Ensure complete and irreversible data destruction
  • Comply with GDPR and other applicable regulations
  • Provide transparency and accountability to clients

4. Data Destruction Methods

DV Global applies industry-recognized methods depending on the media type and client requirements:

4.1 Logical destruction (data wiping)

  • Secure overwriting of data
  • Multiple-pass or certified wiping methods
  • Verification of successful erasure

4.2 Physical destruction

  • Shredding of storage media
  • Crushing or disintegration
  • Degaussing (where applicable)

4.3 Method selection

The method is chosen based on:

  • Data sensitivity
  • Client requirements
  • Media type
  • Regulatory obligations

5. Standards and Compliance

DV Global follows recognized standards, including:

  • NIST SP 800-88 (Guidelines for Media Sanitization)
  • ISO 27001 principles (where applicable)
  • GDPR requirements for data protection

6. Chain of Custody

To ensure full traceability:

  • All assets are documented upon receipt
  • Unique identifiers (e.g., serial numbers) are recorded
  • Transfers are logged at each stage
  • Access is restricted to authorized personnel only

7. Secure Handling and Storage

Before destruction:

  • Equipment is stored in secure, access-controlled environments
  • Transport is conducted using secure procedures
  • Assets are protected against unauthorized access

8. Verification and Audit

DV Global ensures:

  • Verification of data destruction results
  • Logging of all destruction activities
  • Internal controls and audit trails

Where applicable, clients may request:

  • Reports
  • Audit information

9. Data Destruction Certificate

Upon completion of the destruction process, DV Global provides a:

Certificate of Data Destruction, which includes:

  • Date of destruction
  • Description of assets
  • Method used
  • Confirmation of completion

10. Client Responsibilities

Clients are responsible for:

  • Identifying assets to be destroyed
  • Providing clear instructions
  • Ensuring legal ownership of equipment
  • Specifying any regulatory requirements

11. Personnel and Training

DV Global ensures that:

  • Personnel are trained in secure data handling
  • Confidentiality obligations are enforced
  • Only authorized staff perform destruction activities

12. Incident Management

In case of a security incident:

  • Immediate containment measures are applied
  • The client is notified without undue delay
  • Investigation and corrective actions are implemented

13. Policy Review

This policy is reviewed periodically and updated as necessary to reflect:

  • Changes in regulations
  • Technological developments
  • Operational improvements

14. Contact

For questions regarding this policy:

DV Global
Email: [privacy@dv-global.nl]
Address: [адрес]